FROM FIRST CALL TO FIRST CLOSE.
A demonstration of your work, not a feature tour.
How an engagement runs, what each stage produces and who owns what. Each stage ends with an output you review before the next one begins.
NOTE 6
Working with GREENLINE.
Six stages, each with what happens, what we ask you to bring and what you receive. Schedules and prices are set after the scoped workshop, from the scope written down there.
Discovery.
A call on your reporting, invoicing or capital-preparation need, and the framework and country it sits in.
Your current system, your entity structure, your reporting framework and the workflow that costs you most at close.
A confirmed fit with supported scope, or, outside Saudi Arabia, a place on the country-interest list.
Demonstration.
One supported workflow, end to end, on sample records: the rule, the output and the exceptions.
One workflow from your last close: a reporting decision, an invoicing exception, or the evidence your auditor asked for.
An agreed next step, or a clear statement that the workflow is outside supported scope.
Scoped workshop.
Your workflows, data and integrations mapped against supported scope.
Your chart of accounts, sample transactions for each workflow, the list of systems that feed the books, and your last audited statements.
A written scope that marks each workflow as supported, supported with configuration, or outside scope, with the exceptions written down.
Proposal.
The scope is turned into a plan and commercial terms.
The people who will own the system on your side, and your target first close.
Documented scope, the delivery plan, the success criteria and the commercial terms.
Implementation.
Configuration, migration with reconciled opening balances, testing on a representative period, and training.
Source data, decisions on mappings and policies, and the time of the people who will test and sign off.
The migration evidence pack (6.8), test results on the representative period, and the go-live decision, which is yours.
First close.
The first period closed on GREENLINE, with the agreed support alongside your team.
Your close calendar and the owners of each rule on the close board.
The milestone agreed at the start: a supported invoicing workflow, a reconciled period, or a successful close.
6.7
Who owns what.
GREENLINE owns the software and the agreed support. Your company owns its source data and its accounting decisions, unless a separate service is contracted. Exhibit 6 sets out the rest.
| ACTIVITY | GREENLINE | YOUR COMPANY | YOUR AUDITOR AND ADVISERS |
|---|---|---|---|
| Software, hosting and agreed support | Provides | Uses under the customer agreement | – |
| Configuration to the written scope | Configures | Approves | – |
| Source data | Extracts and loads as agreed | Owns, and answers for its accuracy | – |
| Mappings and opening balances | Prepares and reconciles | Decides and signs off | May review |
| Accounting policies and judgments | Applies them as configured | Sets them | Auditor reviews |
| IAS 19 assumptions | Applies them | Agrees them | Actuary advises |
| Go-live | Supports | Decides | – |
| Audit opinion | – | – | Auditor forms it, independently |
| Listing eligibility | Tracks the steps and evidence | Prepares, with its advisers | Advisers, the CMA and the Saudi Exchange decide |
6.8
The migration evidence pack.
Migration is documented so that your team and your auditor can follow every balance from the old system to the new one.
- (a)Source extracts, with record counts and control totals.
- (b)Mapping tables for accounts, dimensions and tax codes.
- (c)A cleaning log of every change made to source data, and who approved it.
- (d)The opening trial balance, reconciled to the last closing balances.
- (e)Open receivables and payables, reconciled to their control accounts.
- (f)Results on the representative test period, and your sign-off.
Which historical records migrate, and how retained records stay available, is agreed in the scoped workshop.
6.9
For CPA and advisory firms.
We are building referral and delivery partnerships with CPA and advisory firms. Each partnership runs on documented terms that say who sells, who implements, who supports and who owns the client relationship.
Where a firm audits a client, it does not also implement GREENLINE for that client. Independence rules for the audit come first.
MENTION THE PARTNER ROUTE WHEN YOU WRITENEXT